MYRTLE CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Myrtle Creek Improvement District was called to order on Tuesday, December 18, 2018 at 5:24 p.m. at 6900 Tavistock Lakes Blvd, Suite 200, Orlando, FL 32827. Board Members listed below constituted a quorum.

JeffMacre Bob da Silva Donald Tubbs Kyle Scholl

Also present were:

Lynne Mullins

Chair
Vice-Chair Assistant Secretary Assistant Secretary

Fishkind & Associates

(via phone)

JeffNewton Larry Kaufmann Troy Davidson Scott Thacker Tucker Mackie

SECOND ORDER OF BUSINESS

There were no public comments at this time.

THIRD ORDER OF BUSINESS

Donald W. McIntosh Associates Construction Supervisor Construction Committee Construction Committee Hopping Green & Sams

Public Comment Period

Consideration of Award of Construction - Lake Nona Central Performance Drive Phase 3

Mr. Kaufmann presented the Bid Summary Sheet (Minutes Exhibit A). He stated that the District received four bids and the lowest bidder for this section was Jr. Davis Construction Company, Inc. in the amount of $3,130,593.00. The Construction Committee reviewed the bids and noted that there were no apparent anomalies in the bid and recommended Jr. Davis Construction Company, Inc. for the project.

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Mr. da Silva asked if it is the intent to proceed with construction and then do a Change Order for the four lanes or get the four lane plans priced before. Mr. Newton responded that Jr. Davis has the four lane plans but they have not priced them yet. It was the intent of the Construction Committee to issue this as a conditional notice of award and then evaluate the contractor's pricing for the 4-lane roadway to make sure it was in order before issuing the formal notice of award and executing a construction contract. Mr. Kaufmann stated that if the Construction Committee was happy with it, they would issue a change order and if not, they would re-bid the contract. Mr. da Silva asked if this includes the intersection work. Mr. Newton replied that it includes the left tum lane from Lake Nona Boulevard onto Performance Drive. The Construction Committee does not want to submit the four-lane design to the City of Orlando until the two-lane design permit has been issued because it will delay the project and the District cannot draw the permit from the City without a Contractor.

On Motion by Mr. da Silva, second by Mr. Scholl, with all in favor, the Board of Supervisors of the Myrtle Creek Improvement District approved the Conditional Award to Jr. Davis Construction Company, Inc. for Construction - Lake Nona Central Perfmmance Drive Phase 3 subject to final pricing of a four-lane roadway configuration.

FOURTH ORDER OF BUSINESS		Swearing in Newly Elected Board Members

Ms. Mullins stated for the record that she administered oath of office to Mr. da Silva prior to the meeting.

FIFTH ORDER OF BUSINESS		Consideration of the Minutes of the November 29, 2018 Board of Supervisors' Meeting

Board Members reviewed the minutes from the November 29, 2018 Board of Supervisors' Meeting.

2

On Motion by Mr. da Silva, second by Mr. Tubbs, with all in favor, the Board of Supervisors of the Myrtle Creek Improvement District approved the Minutes of the November 29, 2018 Board of Supervisors' Meeting.

SIXTH ORDER OF BUSINESS

Ms. Mullins requested to add herself as an Assistant Secretary.

Consideration of Resolution 2019-03, Election of Officers

On Motion by Mr. da Silva, second by Mr. Scholl, with all in favor, the Board of Supervisors of the Myrtle Creek Improvement District approved Resolution 2019-03, Election of Officers, as follows; Mr. Jeff Macre, as Chair, Mr. Bob da Silva as Vice-Chair, Mr. Donald Tubbs, Mr. Kam Shenai, and Mr. Kyle Scholl as Assistant Secretaries, Ms. Jennifer Walden as Secretary, Dr. Hank Fishkind and Ms. Lynne Mullins as Assistant Secretaries, Dr. Hank Fishkind as Treasurer, and Ms. Jennifer Glasgow as Assistant Treasurer.

SEVENTH ORDER OF BUSINESS		Consideration	of Amendment to Engineering Services

Mr. Kaufmann presented a letter addressed to the Board from Mr. Newton with Donald W. McIntosh Associates. The letter requests an update to the engineer's hourly rates as shown in the letter. He noted that this is the first time they have requested a raise in hourly rates in 15 years of service. The rates are comparable to other engineers of equal experience and ability.

Mr. Scholl asked about budget concerns. Ms. Mackie stated that it would only pertain to meeting related expenses and the construction fund is different. Mr. Newton stated that he reviewed the budget and we should be good.

3

On Motion by Mr. Scholl, second by Mr. da Silva, with all in favor, the Board of Supervisors of the Myrtle Creek Improvement District approved the Amendment to Engineering Services (Schedule Rate 12).

EIGHTH ORDER OF BUSINESS		Ratification of Operation and	Maintenance Expenditures Paid in November 2018 in an amount totaling $67,432.16

Board Members reviewed the Operation and Maintenance Expenditures paid in November 2018 in an amount totaling $67,432.16. Ms. Mullins noted that these have already been approved and paid but just needs to be ratified by the Board.

On Motion by Mr. Tubbs, second by Mr. Scholl, with all in favor, the Board of Supervisors of the Myrtle Creek Improvement District ratified the Operation and Maintenance Expenditures paid in November 2018 in an amount totaling $67,432.16.

NINTH ORDER OF BUSINESS		Recommended	Work Authorization/Proposed Services

Mr. Kaufmann noted that there were no work authorizations for this Board.

TENTH ORDER OF BUSINESS		Consideration of Irrigation Improvements

Ms. Mackie stated that Ms. Lane reviewed the numbers and thinks that there is enough room in the budget for the expenditures that the Board approved at the last meeting, recommending that they be phased. There are reserve funds available for this as well. District staff is looking at consolidating some of these. Ms. Lane will probably come back with some recommendations at the next meeting.

4

Ms. Mackie stated that the Board approved the irrigation related improvements and the thought was to continue with the first controller that had the most problems and move forward from there. There was no action required at this time.

Mr. Tubbs stated that when he turned in on Lake Nona Boulevard, he saw the information board but couldn't read what it said. Board Members said that OUC is out working. Mr. Kaufmann asked Mr. Tubbs to email him a photo and he will look into it.

Mr. Macre stated that the Board previously discussed the repair of the jogging path and the issues around blocking the path. The 7-Eleven guys were doing their work the other day and they shut it completely down, blocking it. Is the District liable and should we be concerned when others are working in the District and blocking the path with no other direction? Mr. Kaufmann responded that if the City did not approve the trail closure then the City could shut the project down. Mr. Newton stated 7-Eleven would be at risk, not the District.

ELEVENTH ORDER OF BUSINESS		Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the Statement of Financial Position and Budget to Actual through the end of October. There was no action required.

TWELFTH ORDER OF BUSINESS	Staff Reports

District Counsel -	No Report

District Manager -	No Report

District Engineer -	No Report Construction Supervisor - No Rep01i Irrigation Specialist -	No Report

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THIRTEENTH  ORDER OF BUSINESS		Supervisor Requests, Audience Comments & Adjournment

Mr. Scholl stated that since Mr. Tubbs is departing soon, he has solicited some residents to sec about filling his seat but has not heard back from anyone. He asked who he should contact about resumes. Ms. Mackie responded that he should contact Ms. Mullins. Ms. Mackie stated that Mr. Tubbs would have to resign first for the seat to be made available. The Board can consider all reswnes after his resignation from the Board. Mr. Tubbs stated that he was loobng to resign around March.

Ms. Mullins requested a motion to adjoum.

On Motion by Mr. Scholl, second by Mr. Tubbs, with all in favor, the December 18, 2018 Meeting of the Board of Supervisors of the Myrtle Creek Improvement District was adjourned.

6

Exhibit A
BID SUMMARY SHEET
MYRTLE CREEK IMPROVEMENT DISTRICT
LAKE NONA CENTRAL PERFORMANCE DRIVE PHASE 3

Bids Received: December 5, 2018

Jr. Davis Construction Company	Total Bid
$	3,130,593.00	Time to Complete 270 Calendar Days	
JMHC, Inc.
Hubbard Construction Company	$	3,711,779.27
$	3,806,766.09	210 Calendar Days
425 Calendar Days	
Prime Construction Group, Inc.	$	4,494,811.05	300 Calendar Days	

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